PERSONAL ASSISTANT

JobTest's client is an Australian company that was created with a vision and purpose to provide high quality aluminum doors, windows and unitised curtain wall systems.

• To maintain and provide a support service for the Managing Director daily schedule, including forward planning of his workload, diary management, coordinating and collating all relevant paperwork.
• To set appointments and meetings for the Director as requested.
• To service meetings, including preparation of meeting documents, obtaining and preparing briefing materials and presentations, and taking minutes when requested/where necessary.
• Respond and advise efficiently to all electronic or verbal enquiries for the Managing Director and other Facilities staff.
• To liaise effectively with internal divisions/ departments and external organizations on behalf on the Managing Director
• To advise the Director of impending work deadlines of both internal and external commitments, e.g. reports, presentations, conferences, projects. 
• To ensure the smooth flow of information around facilities, including action monitoring to achieve- deadlines and project milestones.
• To effectively plan and coordinate corporate training events, evaluation workshops and conferences on behalf of the Managing Director, from inception through to tendering to event management and post event appraisal.
• To prepare company letters, documents, manuals and sales contracts.
• To contact customers to clarify, update information and build good relationships.
• To organize travel arrangements for the Managing Director.